AP Associate I (930178)

Position Summary

This position reports to the Accounts Payable Supervisor and is responsible for ensuring timely processing of all company invoices.  They will work with the vendors and landlords to reconcile accounts and resolve discrepancies in a timely fashion. This position will assist in meeting the monthly deadlines for the department.  They will also provide other administrative support for the department as assigned.

Job Responsibility

Support

• Promote team environment and meet department goals.
• Communicate issues, status, accomplishments to the supervisor or team lead.
• Provide information to management to assist in decision making.
• Support the field and other departments

Influence

• Communicate necessary information, policies, and procedures with other departments to ensure the accuracy of the data

Manage 

• Process invoices and check requests in a timely and accurate manner including mapping new vendors in ABBYY, keying invoices on templates or into the financial system for payment
• Research and process all invoices delivered to the APUSERS inbox and research all items that are showing as exceptions in “Recycle”
• Research and process all CAM reconciliations and contract changes delivered to the Rent inbox and by mail
• Obtain approval on all vendor invoices except for utilities unless they exceed the pre-determined threshold

Job Responsibilities Cont.

• Research and reconcile all credits or past due amounts from vendor invoices or statements
• Assist with monthly close
• Mail checks as required
• Image and index all non-utility invoices
• Communicate with internal/external customers regarding vendor payments and other issues
• Process mail (open, sort & distribute)
• Create journal entries as needed

Maintain 

• Update and maintain contract module for appropriate payments to landlords
• Monthly accruals and research
• Assist with other projects as assigned by manager

Accountability

• Understand, adhere to and enforce all corporate policies.

Education Required

High School diploma required - some college preferred

Experience Required

2-3 years of experience with automated accounts payable systems; SAP experience a plus

Knowledge Required

Excellent written and verbal communications skills; adaptability and flexibility to changing environment; and comfortable working in a dynamic, high volume, fast-paced environment.  Ability to understand and ensure compliance with policies, procedures, and laws governing our industry/business and products. Great computer skills; excellent attention to detail; ability to enter high volumes of data into the computer with accuracy. Strong knowledge of Microsoft Office especially Excel.

Physical Requirements

Sitting for long periods of time; standing occasionally; walking; bending; squatting; kneeling; pushing/pulling; reaching; twisting; frequent lifting of less than 10 lbs., occasional lifting of up to 20 lbs.; driving and having access during the workday to an insured and reliable transportation; typing; data entry; grasping; transferring items between hands and/or to another person or receptacle; use of office equipment to include computers; ability to travel to, be physically present at, and complete the physical requirements of the position at any assigned location.

Competencies

Travel

None

Attire

Business Casual

Other

Must be eligible to work in the USA and able to pass a background check.