AP Associate II

Position Summary

This position is responsible for assisting in meeting the accounts payable processing deadlines and to work with the vendors reconciling accounts. Provide other administrative support in the accounts payable department. Performs other duties as assigned.

Job Responsibility

Support

• Promote team environment and meet department goals.
• Communicate issues, status, accomplishments to the manager or team lead.
• Provide information to management to assist in decision making.
• Support the field and other departments

Influence

• Communicate necessary information, policies, and procedures with other departments to ensure the accuracy of the data.
   

Manage 

• Approve vendors, invoices and check requests in a timely and accurate manner.
• Research and process all invoices that require approval through the workflow.
• Research and reconcile all credits or past due amounts from vendor invoices or statements as received.
• Process all expense reports and send file to HR for payment.
• Assist with monthly close and reconciliations.
• Process check and ACH runs, and mail checks as required.
• Check voids, re-issue, and stop payments for A/P checks.

Job Responsibilities Cont.

• Identify and research all outstanding checks and escheat as necessary.
• Image & index all non-utility invoices.
• Communicate with internal/external customers regarding vendor payments and other issues.
• Process mail (open, sort & distribute)
• Create journal entries as needed.
   

Maintain 

• Update and maintain contract module for appropriate payments to vendors and rent reversal.
• Monthly accruals and research.
• Maintain all Corporate credit cards.
• Assist with other projects as assigned by manager.
• Adhere to all points of the creed.

Accountability

• Understand, adhere to and enforce all corporate policies.

Education Required

High School diploma required—some college preferred.

Experience Required

3-5 years of experience with automated accounts payable systems; SAP experience a plus.

Knowledge Required

Excellent written and verbal communications skills; adaptability and flexibility to changing environment; and comfortable working in a dynamic, high volume, fast-paced environment.  Ability to understand and ensure compliance with policies, procedures, and laws governing our industry/business and products.

Physical Requirements

Sitting for long periods of time; standing occasionally; walking; bending; squatting; kneeling; pushing/pulling; reaching; twisting; frequent lifting of less than 10 lbs., occasional lifting of up to 20 lbs.; driving and having access during the workday to an insured and reliable transportation; typing; data entry; grasping; transferring items between hands and/or to another person or receptacle; use of office equipment to include computers; ability to travel to, be physically present at, and complete the physical requirements of the position at any assigned location.

Competencies

Travel

No Travel

Attire

Business Casual

Other

Must be eligible to work in the USA and able to pass a background check.